Withdrawal from the University
A student who finds it necessary to cancel or withdraw from the University must complete a Cancellation/Withdrawal Form which can be located in Campus Connection. A student may withdraw from the university through the 12th week of the semester.
Withdrawals (with the exception of medical or family emergency) will not be allowed after the 12th week of the semester according to SBHE policy 406.1. Application for Late Withdrawal Form is available on the DSU website and requires additional documentation. Application for Late Withdrawal Form must also be accompanied by the Cancellation/Withdrawal Form.
If a student does not complete the withdrawal process as described above, the student will receive the grade of “F” in all courses.
A schedule of tuition refunds is maintained by the Office of Business Affairs. That schedule will be followed unless extenuating circumstances are directed by the Chief Financial Officer or his/her designee.
Administrative Withdrawal from the University
A student may be administratively withdrawn from the University at any time either during the current enrollment session or ex post facto for prior enrollment sessions through the Provost/Vice President for Academic Affairs in coordination with the Director of Academic Records if circumstances warrant such action. Either a student, instructor, or administrator can request such a withdrawal. If the withdrawal is approved, the Provost/Vice President for Academic Affairs will submit a written document to this effect to the Office of Academic Records. The offices of Financial Aid, Student Services, and Business Affairs will be notified of such action so that any financial impact to the student can be calculated and the student duly notified of such.
If a student is administratively withdrawn during a session of current enrollment, the instructor(s) of record for the student’s courses and the student’s advisor will be notified of the withdrawal. An administrative withdrawal from the university will create “W’s” for all courses enrolled in the entire semester regardless of course completion or course grades assigned.
Because of potential difficulties in contacting instructors who may no longer be employed by the University with respect of verification of the student’s attendance record in any particular course, no administrative withdrawals will be granted after more than one calendar year has passed, with respect to the semester(s) in question. Exceptions to the one-year limitation on administrative withdrawal from the University may be granted because of documented extenuating personal circumstances after being considered by the Director of Academic Records and Provost/Vice President for Academic Affairs.
Administrative withdrawal from the University does not replace the Academic Forgiveness policy as found in the Dickinson State University catalog.
Administrative Withdrawal from Courses
Under special or extenuating circumstances, a student may be administratively withdrawn from courses at any time, either during the current enrollment, or after the course has been completed and grade assigned through the Provost/Vice President for Academic Affairs in coordination with the Director of Academic Records if circumstances warrant such action. Either a student, instructor, or administrator can request such a withdrawal in writing on the appropriate form. Students may not single out specific courses that receive a failing grade for withdrawal unless the course was never attended or mistakenly registered for. If the withdrawal is approved, the Provost/Vice President for Academic Affairs will submit a written document to this effect to the Office of Academic Records.
If a student is administratively withdrawn during a session of current enrollment, the instructor of record and advisor for a course from which a student has been administratively withdrawn will be notified that the course withdrawal has been recorded and informed of the reason for the withdrawal.
Because of potential difficulties in contacting instructors who may no longer be employed by the University with respect to the verification of the student’s attendance record in any particular course, no administrative withdrawal will be granted after more than one calendar year has passed. Exceptions to the one-year limitation and single course for administrative course withdrawal may be granted because of documented extenuating personal circumstances after being considered by the Director of Academic Records and Provost/Vice President for Academic Affairs.
An administrative course withdrawal will create “W’s” for the course/s being withdrawn. All remaining course grades completed during the semester of withdrawal will remain on the transcript, i.e., courses completed during the eight-week block sessions.