Withdrawal from the University
A student who finds it necessary to cancel or withdraw from the University must complete a Cancellation/Withdrawal Form which can be located on the DSU eforms tile in Campus Connection. A student may withdraw from the university through the 12th week of the semester.
Withdrawals (with the exception of medical or family emergency) will not be allowed after the 12th week of the semester according to SBHE policy 406. Application for Late Withdrawal Form is available on the DSU website and requires additional documentation.
If a student does not complete the withdrawal process as described above, the student will receive the grade of “F” in all courses.
A schedule of tuition refunds is maintained by the Office of Business Affairs. That schedule will be followed unless extenuating circumstances are directed by the Chief Financial Officer or their designee.
Administrative Withdrawal from the University
A student may be administratively withdrawn from the University ex post facto for prior enrollment sessions if circumstances warrant such action. Either a student, instructor, or administrator can request such a withdrawal via Application for Late Withdrawal Appeal Form. The offices of Financial Aid, Student Affairs, Business Affairs, Academic Records, and Provost must approve the request.
Because of potential difficulties in contacting instructors who may no longer be employed by the University with respect of verification of the student’s attendance record in any particular course, appeals must be received by the end of the following semester (i.e., appeal for spring 2024 must be received by the last day of the fall 2024 semester). Exceptions to the one-semester limitation may be granted due to documented extenuating personal circumstances. Administrative withdrawal from the University does not replace the Academic Forgiveness policy as found in the Dickinson State University catalog.
If a student is administratively withdrawn during a session of current enrollment, either an instructor or administrator can request such a withdrawal via the Cancellation/Withdrawal Form. The instructor(s) of record for the student’s courses and the student’s advisor will be notified of the withdrawal. An administrative withdrawal from the university will create “W’s” for all courses enrolled in the entire semester regardless of course completion or course grades assigned.
Administrative Withdrawal from Courses
Under special or extenuating circumstances, a student may be administratively withdrawn from courses after the course has been completed and grade assigned if circumstances warrant such action. Either a student, instructor, or administrator can request such a withdrawal via Application for Late Withdrawal Appeal form. The offices of Financial Aid, Student Affairs, Business Affairs, Academic Records, and Provost must approve the request.
Because of potential difficulties in contacting instructors who may no longer be employed by the University with respect of verification of the student’s attendance record in any particular course, appeals must be received by the end of the following semester (i.e., appeal for spring 2024 must be received by the last day of the fall 2024 semester). Exceptions to the one-semester limitation may be granted due to documented extenuating circumstances.
An administrative course withdrawal will create “W’s” for the course/s being withdrawn. All remaining course grades completed during the semester of withdrawal will remain on the transcript, i.e., courses completed during the eight-week sessions.
If a student is administratively withdrawn during a session of current enrollment, either an instructor or administrator can request such a withdrawal via the Registration Action drop form. The instructor(s) of record for the student’s courses and the student’s advisor will be notified of the withdrawal. An administrative withdrawal from courses will create “W’s” for all courses enrolled in the entire semester regardless of course completion or course grades assigned.